Invoices, work orders, POs, certificates and the week's numbers, handled inside the QuickBooks, Sage or job software you already run. Nothing posts until someone in your office says yes.
For firms that have ever posted an ad for an office administrator, a bookkeeper or a dispatcher:
Plumbing and HVAC Electrical Roofing and installs Builders and general contractors Machine shops and fabricators DistributorsSupplier invoices, work orders and POs land in QuickBooks or Sage as a row, with the vendor, the job and the amounts filled in and the original attached. Approving takes a minute. Typing took ten.
A job closed in Jobber, ServiceTitan, Housecall Pro or Procore becomes an invoice the same day, not at month end.
Insurance certificates, WCB clearances, tickets and permits tracked from the documents themselves, flagged weeks before they expire.
Who owes what, by job, built from the work orders, with reminders on a schedule you set that stop when the cheque clears.
Billed, collected, owed and margin by job on one page every Monday, from the books you already keep.
One folder standard for jobs, vendors and crew paperwork, the drive cleaned up once, every document findable by job number.
Every firm starts with one of the first three, the one costing the most hours, built on your own paperwork. The rest come one at a time, after the first has paid for itself, if you want them.
Nothing new for the crew to learn and nothing to replace.
The document arrives the way it does now. Email, PDF, a photo from the truck, or paper.
It lands where it belongs, as a row with the vendor, the job and the amounts filled in and the original attached.
Someone in your office checks it and says yes. The row shows which document it came from.
You see the week on one page. Who approved what, and the numbers that used to wait for quarter end.
The ads trades firms write themselves on Job Bank put an office administrator at $46,000 to $58,000 a year before payroll costs. Most of that pays for typing.
The free look comes first. Then a first working version on your own paperwork, free, before you decide anything. After that, half on start and half once your office has run two weeks the new way. Never hourly.
Improwork is run by Matthew Ogunsemi. Before this he spent a year and a half fixing paperwork processes inside a national retailer's operations: the same supplier invoices, POs and matching, at a much larger scale. He does the work himself. You talk to him, not a project manager.
The first firms get the first working version built on their own paperwork for free. In return we ask to publish what it cost per document and how accurate it was, so the next firm sees real numbers instead of promises. When those numbers exist they will be on this page.
No. They approve every entry and keep the judgment calls. What goes is the re-typing.
QuickBooks and Sage for the books; Jobber, Housecall Pro, ServiceTitan, Procore and Buildertrend for jobs; Excel, Google Drive and SharePoint for the rest. Something else? Say so on the call.
Estimating and takeoffs, answering your phones, and your marketing. Nothing needs us on site; it all runs inside the software you already have.
Or send a note with the form and Matthew replies within one business day. Prefer the phone? Call or text 708-677-7152, or email mogunsemi@improwork.com.